How to Automatically Forward Outlook Exchange Email to Another Address

If you use Microsoft Exchange and want to forward your incoming email messages to another email address, here is a handy guide.  This will automatically forward all mail to to or any other address.  It is better to configure this “rule” on the server instead of in Outlook on your computer, as you will want it to run whether your computer is running Outlook or not.  To do this, you will use Outlook Web App, or the older Outlook Web Access.

  1. In your internet browser, go to your company’s Outlook Web App website and log in.
  2. Click on Options in the top right.
  3. Click on Organize Email on the left side.
  4. Click on New.
  5. Choose [Apply to All Messages].
  6. Choose Redirect the message to.
  7. Enter your other email address on the bottom line and click OK.
  8. Click Save.
  9. You will see a warning that says “This rule will be applied to every message received. Is it correct?”  Click Yes.
  10. Click Sign Out in the top right.

Instructions for using the older Outlook Web Access

Automatically BCC Your Outgoing Emails in Outlook

OutlookDo you want to keep a copy of eveything you send via email?  Or maybe you always want to BCC your spouse, assistant, supervisor, or other email account.  Here is how you can make Microsoft Outlook automatically BCC all your outgoing messages to another email address. It involves a couple steps but it is worth it.  Mozilla Thunderbird includes this option in the settings.  You could easily create a email account just for backing up these sent messages.

Send an Email to All Contacts in Outlook

To send a message to all your address book entries easily in Outlook, Outlook Express, or Windows Mail:

  1. Start with a new message.
  2. Click on To:.
  3. Highlight all your contacts on the left by following the next three steps.
  4. Click on the first contact.
  5. Hold down the Shift key.
  6. Click on the last contact.
  7. Click on Bcc: –›.
  8. Now click OK.
  9. Enter your email address in the To: field.
  10. Compose your message.
  11. Finally, click Send.